People Administrator

N Brown – who we are and why work for us?

At N Brown, we’re committed to building a diverse workforce and creating an inclusive environment that values equality for all. Our vision is that by ‘championing inclusion, we’ll become the most loved and trusted fashion retailer’. Diversity, Equity, and Inclusion are, therefore, at the heart of our culture.

We’re a forward-thinking digital retailer with a financial services proposition to be proud of. We’re customer-obsessed, serving them through three core brands: JD Williams, Simply Be, and Jacamo. We’re experienced, with over 160 years of trading under our belt. We’re inclusive, as we believe in fashion without boundaries; and we’re sustainable, striving to make as little impact on the planet as possible. In May 2024 we were delighted to be named one of The Sunday Times Best Places to Work 2024. We work hard to create a happy and inclusive culture for everyone and we’re so proud to have made this list - as voted for by our very own colleagues!

We’re looking for a People Administrator to join our People team!

As a People Administrator, You will be a key point of contact for our colleagues, supporting the People Services Team with the end-to-end joiner, mover and leaver process. This includes processing all transactions within our people system, producing required paperwork and full ownership of the people services mailbox. You will ensure that all administrative tasks for the people services team is completed in an efficient way and is right first time.

What will you do as a People Administrator at N Brown?

*        Ensuring all offers of new starters are onboarded in a timely manner, including producing relevant pre-employment documentation including contracts of employment.

*        Co-ordinating pre-employment and induction processes, including background checks, new starter health questionnaires and IT/Equipment processes, liaising with hiring managers and relevant departments to ensure a seamless day one experience for the new starter

*        Facilitation of new starter induction training.

*        Process all changes in the system for colleagues in  timely manner, and in line with payroll processing deadlines. Ensuring that the correct documentation is produced and data in the system is kept accurate and up to date.

*        Off boarding of all leavers in the system ensuring that all relevant accounts are closed in line with company policy & procedure and relevant data retention policies are adhered to.

*        Colleague benefits administration

*        Take responsibility for all colleague’s files to ensure that they are kept up to date and all relevant paperwork is stored on our HR System, also making sure that any leavers are archived as appropriate.

*        Responding to general HR queries that come into the shared mailbox, including employment reference requests.

*        Support the wider People & Sustainability Domain with any queries or project work that is required

*        Taking notes in meetings as required

*        Provide relevant data to Payroll Team, IT, Operational teams etc as requested In line with GDPR and information Security Policies

*        Contributing to the continuous improvement of people policies, processes and tools, and enabling manager and employee self-service where appropriate

What skills and experience will you bring?

***       **Good time management skills

*       Ability to prioritise workload including competing demands

*       Basic knowledge of Microsoft office- Excel etc

*       Good organisational skills

*       Good problem-solving skills

*       A keen interest in HR Operations would be fantastic!

What’s in it for you?

*       Hybrid working – with a minimum of 3 days per week working from one of our hubs.

*       24 days holiday (+ 8 bank holidays) with the option to buy an additional 10 days

*       Annual bonus scheme

*       Enhanced maternity and adoption leave

*       Company pension with up to 8% N Brown contribution

*       Mental Health support both internally and externally, including access to our wellbeing champions and Employee Assistance Programme

*       A range of financial wellbeing support

*       Colleague discount across all N Brown brands

*       Onsite café with subsidised rates and local restaurant discounts!

*       Life Assurance

*       Paid volunteer time – all our colleagues can take a full day paid to volunteer for a charity of their choice

Our promise to you:

We’re an equal opportunity employer and value diversity. We do not discriminate based on race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

What happens when you apply to a role at N Brown?

As soon as we receive your application, we’ll send you an email to let you know. We always aim to come back to you as soon as possible with an update and we really appreciate you taking the time to apply for a role with us. Good luck!

Please note, the successful candidate for this role will be required to undertake enhanced background checks (Basic DBS check and Adverse Financial History check)